Congress
We'll organise your conference, right down to the last detail.
Congress
We'll organise your conference, right down to the last detail.
Entrust us with your conference to optimise your investment!
The Tourisme Basque ITO makes its experience available to you.
Our strengths:
- A single point of contact to work with you on your entire event.
- Personalised support at every stage of organising your conference.
- Recommendations and advice on choosing service providers, budget, sponsors, etc.
- Our logistics conference software for your participants’ accommodation.
- Involvement in commercial negotiations with various local service providers.
- The originality of our products and our evening events.
- Provisional budget based on your specifications
- Drawing up a retro-planning schedule
- Subsidy applications if necessary
- Event account management
- Managing partnerships and sponsors & setting up the exhibition plan
- Careful selection and coordination of service providers: meeting spaces, equipment, audio-visual equipment, catering, conference supplies (badges, bags, goodies, etc.), scenography
- An experienced team working on your event from the briefing to the debriefing
- Online registration platform with secure payment
- Setting up one-to-one business meetings
- Invoicing, reminders, monitoring of receipts & confirmation of payments
- Real-time monitoring of registration files
- Personalised confirmation for each participant
- Interface between committees/authors/participants
- Calls for papers
- Online management of written & oral communications
- Editing abstracts
- Management of speakers & lecturers
- Sponsorship & marketing offer
- General commissioning of your even
- Creation of a dedicated website with the creation of the visual identity of your congress
- Marketing and press relations
- Installation of welcome material and signage at the meeting venue
- Creation of an interactive application for congress delegates on site
- Air ticketing service with preferential conference rates
- Hotel reservation centre with a selection of accommodation options tailored to your needs
- Grouping management and rate negotiation
- Transfer organisation thanks to our partner Le Basque Bondissant
- Selection of evening venues with different themes
- Creation of a scenography reflecting a chosen theme
- Choice and supervision of the various service providers (transport, catering, entertainment, venue, technical)
- Recommendation of half-day or full-day tours and activities
- Management of guides and coaches
Our congress venues.
Biarritz, an ideal location for your conference. Situated in the Basque Country, close to the ocean and the Pyrenees, this city has everything you need to organise a successful conference. This is the destination for you!
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Other conference centres on the Basque and Landes coasts. Special locations such as the Espace de l'Océan in Anglet, Moliets in the Landes and the ANTOINE D'ABBADIE conference rooms in Hendaye.
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A lively and invigorating city with plenty of benefits for your conference. Welcome to the Palais Beaumont, a historic conference centre with prestigious rooms and state-of-the-art facilities.
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7 venues and 7 auditoriums to host your conferences and conventions. From unusual gastronomy to private parties, you'll be spoilt for choice.
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An excellent choice for congresses, symposia, meetings, product presentations and exhibitions. Convention centre, rooms of different shapes and capacities, an exclusive, versatile space.
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